Time Manager User Guide
 

Table of Contents

Introduction
Installation
Registration

First Impression
    Main Form
    Filters
    Sorting
Working With Time Manager
    Adding Records
    Export
    Purge
    Password

 

Introduction

Time Manager is a time and billing application that keeps track of the time you spend working on different projects. This is an easy-to-use program with minimal data entry required. It is a great solution for professionals who have to store information quickly and require summary information at their fingertips.

Installation

Download the '.zip' package, then unpack and install:
TimeManager_DEMO.prc (30-day demo version) or
TimeManager_FULL.prc (full version without any limitations).

Synchronize your Palm handheld to finish the installation.

Time Manager works only on Palm OS devices. Also be sure you have Palm Desktop or other synchronization software installed.

Registration

There is no registration code. After purchasing the program you will get a fully functional version of Money Manager (TimeManager_FULL.prc). All you have to do is install the new file.

First Impression

Main Form

After running Time Manager you will see the Main Screen.

This is the form where you work with records.
There are three columns in the list:

  • The first column shows the Start Date of the
    record
  • The second column displays the Activity, Client
    or Project. You can switch
    between them by taping and holding the toolbar label.
  • The third column shows the number of Hours (duration in format: HH:MM)
     

Total number of hours and fee for all records matching current filter is shown at the bottom of the screen.

Filters

You can filter your database so that only records you are interested in appear:

  • Tap the popup in the upper-right of the screen to set the Client filter.
  • Tap the popup at the bottom of the screen to view all records whose start date is within a specific range.

Sorting

Use toolbar labels to sort the grid. Simply tap on the label you are interested in, and it will sort your database by the label value. If you want to change the order tap on the same label again.

Working With Time Manager

Adding Records

To add a record use the New button at the bottom of the main form. To edit an existing record just tap on it on the main grid. In both cases you will see the Edit Form.

Select Start Date/Time. Now you can set the Duration in two ways:

a) select the End Date/Time and program will automatically count the number of hours
b) simply set the Duration of the record and program will automatically count the End Date/Time

The minimum duration for the record is 5 minutes.

You can also set Pause (time without payment)

Choose a Client, Project, and Rate using popup menus.
Enter an Activity. You can do it either by simply entering text using the graffiti area/keyboard, or using the popup menu.

You can also enter an Expense and a Note. The expense value will be added to the Total Fee.

Export

You can export your data to the built-in Memo application or store it on your Memory Card in CSV (Comma Separated Value) format. This format is best suited for importing into Microsoft Excel or other spreadsheet.

In order to export your records to the built-in Memo application please do the following:

  • filter your database that only records to export appear

  • Choose Menu>Records>Export from the Main Form menu

  • confirm export

  • perform a Hot-Sync operation

  • run Palm Desktop on your PC

  • find memo with exported data

  • select this memo, and click: File > Export...


     

  • select a destination, enter a filename, choose Export Type: Text (.txt), and click Export


     

  • now you have to specify which fields you want to export. Choose only the first one: Memo, and click OK


     

  • exit Palm Desktop, and find the exported file

  • click the Right Mouse Button on the exported file, and choose Properties...


     

  • Now change the name of the file from [filename].txt to [filename].csv, click OK, and then one more time to confirm

  • Now you can double-click on the exported file to open it in Excel or any other spreadsheet application.

If you export your records to a Memory Card you just have to read the card using an external card reader and find the exported file on it. Now you can open and use it in Excel.

The exported file is stored in the main directory on your card ("/") in the .csv format.

Purge

To delete old or unwanted records:

  • Filter your database so that only the records you want to delete appear

  • Choose Menu>Records>Purge from the Main Form menu


     

  • Confirm deletion

Password

You may secure your data by entering a password. You will be required to enter the password each time you run Time Manager.

  • Choose Menu>Options>Password from the Main Form menu

  • Set you password
     

  • If you want to remove the password, set a new password blank.



Please note, that your database is not encrypted.
 

If you have any questions about using Money Manager you can ask us here: www.tapspin.com/support